Position Overview

The Pearland Police Chief's office is seeking a dedicated and highly organized Executive Assistant to provide essential administrative support. This role is vital to ensuring the smooth operation of the department and will involve working closely with the Chief of Police and other staff members. The successful candidate will demonstrate professionalism, excellent communication skills, and a commitment to public service.

Responsibilities

• Manage the Chief's calendar, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, and presentations as needed.
• Assist in the preparation of departmental budgets and maintain accurate financial records.
• Serve as the primary point of contact for internal and external communications.
• Organize and maintain files, records, and documentation in compliance with departmental policies.
• Support the Chief in project management and strategic planning initiatives.
• Facilitate communication between the Police Chief's office and other city departments.
• Attend meetings and take minutes; follow up on action items as necessary.
• Handle sensitive information with discretion and professionalism.
• Perform other administrative duties as assigned to support the department.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Knowledge of local government operations and public safety is a plus.
• High school diploma required; Associate's or Bachelor's degree preferred.
• Ability to pass a background check and maintain confidentiality.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• Retirement plan options.
• Paid time off and holidays.
• Opportunities for professional development and training.
• A supportive work environment with a focus on community service.
• Potential for career advancement within the department.