Job Overview

We are seeking a dedicated and highly organized Executive Assistant & Team Coordinator for a one-year fixed-term opportunity based in Nairobi. The successful candidate will provide administrative support to the team and help coordinate various projects aimed at driving impactful initiatives.

Responsibilities

• Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
• Coordinate team activities and ensure effective communication across departments to facilitate project execution.
• Assist in the preparation of reports, presentations, and other documentation as needed.
• Manage and track project timelines, deliverables, and budgets to ensure successful completion of objectives.
• Act as a liaison between team members and external stakeholders, fostering positive relationships and effective collaboration.
• Organize and maintain files and records in a systematic manner to ensure easy access to information.
• Contribute to team meetings by taking minutes and following up on action items.
• Support event planning and logistics for team initiatives and stakeholder engagements.

Requirements

• Bachelor's degree in a relevant field or equivalent work experience.
• Proven experience as an executive assistant or in a similar administrative role, preferably in a non-profit or international organization.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to work independently as well as collaboratively within a team environment.
• Demonstrated attention to detail and a proactive approach to problem-solving.

Benefits

• Competitive salary package commensurate with experience.
• Opportunities for professional development and training.
• A collaborative and inclusive work environment.
• Health and wellness benefits.
• Meaningful work that contributes to global initiatives and sustainable development.