Overview

We are looking for a detail-oriented and proactive Procurement Operations Coordinator to support the accurate processing, tracking, and reporting of purchase orders across various customer projects. This position serves as a critical link between Project Management, Finance, and external clients, ensuring that procurement workflows run smoothly, maintaining data integrity, and meeting client expectations. Initially, this role will focus on supporting the New York City Department of Education portfolio, but it is designed to scale across our growing customer base.

Key Responsibilities

• Process, track, and reconcile purchase orders in both customer and internal systems, ensuring accuracy and alignment with project budgets.
• Act as the primary point of contact for clients and internal stakeholders regarding PO status, updates, discrepancies, and resolutions.
• Maintain complete and audit-ready procurement records and documentation to support compliance and financial reporting.
• Monitor PO activities across contracts and project portfolios, proactively flagging risks, variances, or delays.
• Drive continuous improvement by identifying workflow gaps and recommending process enhancements to improve speed and accuracy.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2 years of experience in procurement, operations, or project management roles.
• Strong analytical skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills, capable of interacting with various stakeholders.
• Proficiency in procurement software and Microsoft Office Suite, especially Excel.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career advancement.
• Dynamic work environment with a focus on teamwork and collaboration.
• Supportive culture that values diversity and inclusion.
• Flexible working hours and potential for remote work options.